United Way of Hardin County is hiring for immediate need position of Administrative Assistant. Please email resume to: director@unitedwayhardincounty.org
Job Title: Administrative Assistant
Salary Range: $15 - 20 per hour
Reports To: Executive Director
Supervisory Position: No
FLSA Designation: Exempt
General Purpose:
We are looking for a responsible administrative assistant to perform a variety of administrative and clerical tasks. Duties of the
administrative assistant include providing support to our executive director and board, assisting in daily office needs and managing our
company’s general administrative activities. Administrative assistant responsibilities include making meeting arrangements, preparing
reports, assisting in the campaign and donor data input, and maintaining appropriate filing systems. The ideal candidate should have
excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Microsoft Office Suite, and
office equipment. If you have previous experience as a secretary or executive administrative assistant and familiarity within our industry,
we’d like to meet you. Ultimately, a successful administrative assistant should ensure the efficient and smooth day-to-day operation of
our office.
Key Job Responsibilities:
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings, send reminders and take detailed minutes
- Write and distribute email, correspondence memos, letters
- Assist in the preparation of regularly scheduled reports and meetings
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Assist in campaign and events
- Maintain donor contact information and assist in donor information input
- Provide general support to visitors
- Act as the point of contact for internal and external clients and agencies
Requirements:
Education- High School diploma or equivalent
Required Skills:
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers
- Proficiency in MS Office (MS Excel and MS PowerPoint, Canva in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree: additional qualification as an administrative assistant or Secretary will be a plus
Notice:
This job description is a summary of the typical functions of the job, not a comprehensive list of all possible job responsibilities, tasks
and duties. The responsibilities, tasks and duties of the individual performing the job may differ from those outlined, and other functions,
as assigned, might be part of the job.
Equal Employment Opportunity and Non-Discrimination Statement:
United Way of Hardin County is committed to the principles of equal employment opportunity and non-discrimination. We do not
discriminate based on race, color, gender (including pregnancy, childbirth or related medical conditions), religion, national origin, sexual
orientation, gender identity or expression, physical or mental disability, marital status, age, military or veteran status, genetic
information, height, weight, familial status or any other applicable legally protected characteristics.